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Office Administration Specialist

Schedule: Monday–Friday, 8:00 AM – 4:30 PM
Pay: Up to $25/hour, based on experience

Position Overview for the Office Administration Specialist

A growing professional services organization is seeking a detail-oriented Office Administration Specialist to support both client service and operational functions. This role offers a structured work environment with a variety of administrative responsibilities, including payment processing, report generation, file management, and customer support. The ideal candidate is analytical, highly organized, and comfortable working independently on focused tasks.  This is an excellent opportunity for someone who enjoys a structured environment, values accuracy, and wants a role that combines administrative support, client service, and operational responsibilities.

Key Responsibilities for the Office Administration Specialist

• Process and post customer payments accurately and efficiently
• Generate reports and maintain electronic business records
• Manage data entry, file processing, and administrative documentation
• Answer and route incoming phone calls and assist with client inquiries
• Support a team of approximately 10 professionals with day-to-day administrative needs
• Utilize Excel and Outlook to track, organize, and maintain business information

#CLE

Qualifications for the Office Administration Specialist

• Previous administrative, office support, or medical office experience preferred
• Strong Excel skills, including formulas, data imports, and pivot tables
• Excellent written and verbal communication skills
• Strong analytical and mathematical aptitude
• Highly organized with exceptional attention to detail
• Self-motivated and dependable professional
• Ability to focus on one task at a time while maintaining accuracy
• Team-oriented mindset with a willingness to assist where needed
• Reliable transportation and consistent attendance

EOE