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Highlights of the Administrative Assistant position:

• Fantastic benefits package
• Modern office environment
• Comprehensive training program
• Advancement opportunities
• Competitive salary and benefits.
• A collaborative and supportive team environment.
• Opportunities for growth and professional development in the property management industry.
• Be part of a company that values innovation and efficiency in property management.

Responsibilities:

• Manage and prioritize daily administrative tasks to ensure smooth office operations.
• Coordinate and schedule appointments, meetings, and site visits for property managers and executives.
• Assist with lease administration, including drafting, reviewing, and renewing leases.
• Maintain and organize physical and digital filing systems for leases, tenant records, and property documentation.
• Handle incoming communications, including phone calls, emails, and mail, ensuring timely responses.
• Assist with tenant inquiries, requests, and concerns, acting as a liaison between tenants and property management.
• Prepare and process tenant move-ins and move-outs, ensuring all documentation is completed accurately.
• Help manage property maintenance schedules, including coordinating with vendors and tracking work orders.
• Generate and assist in preparing property reports, rent collections, and other administrative tasks.
• Ensure office supplies are stocked and ordered as necessary.

#CLE

Qualifications for the Administrative Assistant:

• Bachelor's degree in Business, Finance, or Legal field preferred, or equivalent experience
• Minimum of 5 years' experience in lease administration, real estate accounting, or contract management
• Ability to interpret commercial leases
• Paralegal experience a plus
• Strong planning, problem-solving, and proactive issue resolution skills
• Detail-oriented with a focus on accuracy
• Self-motivated with excellent time management and prioritization abilities
• Proficient in Microsoft Office Suite; experience with Yardi/Commercial Edge preferred
• Strong communication and interpersonal skills
• Ability to remain flexible and calm under pressure
• Fluent in English
• Must submit to pre-employment background check and drug screening
• Reliable transportation required

 #CLE 

Equal Opportunity Employer